This article was written by Dr. Ramiro Zuniga.
Even though technology inventory is a key part of district technology management, it is often neglected.
There are two great reasons to maintain your K-12 technology inventory: planning and theft reduction.
Planning -The most important reason for a complete and accurate inventory is planning. Without accurate inventory, districts will not be able to develop any technology initiative.
Theft Reduction – A second reason to maintain an accurate technology inventory is theft reduction. Knowledge that protocols are in place to not only record inventory but also hold individuals accountable spreads fast. Although all theft cannot be eliminated, solid inventory practices will serve as a deterrent.
Districts lose control of their technology inventory through bad practices like those outlined below:
Here are some ways to keep better track of technology equipment:
Fortunately, there are many software solutions that a school district can use to track their inventory. In many cases, the business software that most districts use often comes with a fixed assets module. Typically, fixed asset tracking is carried out for items with a specific dollar value. Exceptions can be made to use this module to track all technology purchases regardless of value.
Third party software solutions can be purchased if the use of a fixed assets module is not desired.
If you are not sure where to begin, you can always call in some outside help. There are companies that will conduct inventory services. These companies send in teams of individuals that will walk every building, classroom, and office and take a physical inventory for a school district. These companies will also provide the information in spreadsheets, databases, and various other formats as part of this process.
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