PowerSchool Blog

Strengthen Student Data Security by Leaving Paper Forms Behind

By: Noel Johnson | | No Comments |

Collecting paper forms and keeping them in a file cabinet isn’t a secure and efficient way to store information. In fact, this method of data retention can create numerous potential liabilities for school districts.

Filing cabinets are indiscriminate about protecting information. The entirety of information stored in filing cabinets can be accessed, lost, or misplaced by anyone who happens to have access to said cabinets. Staff and administrators accessing paper files can pick up, move, and potentially lose confidential information stored in cabinets by accidents very easily.

More than 2 billion people use the internet every day, and in our technology-driven world, it is now easier than ever to electronically store large amounts of confidential information and manage who has access to it. For schools, the commitment to safeguarding student data includes ensuring that unauthorized personnel are unable to access confidential student information while making sure that authorized personnel have the information ready should an emergency arise.

Position your school to be in the forefront of education technology, but do so in a prudent and responsible manner. Select an online registration provider with a secure infrastructure, encrypted data transmission and storage, a transparent privacy policy, and an unwavering commitment to protecting your students’ data. The provider should be able to offer information about their authentication policies, their access policies, and how data is responsibly delivered. When looking for a solution provider, get your school’s IT team involved so that administrators understand which questions to ask solution providers.

Transitioning from a paper-based process to a secure online solution for student registration will vastly improve your student data safety standards.

Check out our white paper on five ways online registration improve student safety for a deeper discussion on electronic vs. paper-based registration processes and student safety.